Meeting Room Rates

A wide range of special events are available at Oak Valley's world class facilities, The Oak Room and Jefferson House and Bascale Tavern. From small business meetings and large golf tournaments to rehearsal dinners and elegant weddings, you’ll find this to be the ideal location for your very special event. For details please contact our Events Coordinator, Kristin Jameson at (540) 421-9380 ext. 102.

The Oak Room

The Oak Room

Meetings

The Oak Room offers an unparalleled meeting destination that can accomodate up to 45 participants. Perched above one of Virginia's most beautiful golf courses, the Oak Room provides a magical setting for workshops and corporate meetings. Our resident conference coordinator is available to help plan your event, including lunch, breaks, dinners, and recreation. You can request any equipment you need, from LCDs to DSL. Call today to reserve your room.

Frequently Asked Questions

How many people can the Oak Room accomodate for weddings?

The Oak Room can accomodate up to 200 guests for weddings with indoor and outdoor seating. The main dining room (with dance floor installed) can seat 80 guests.

How long do I get the facility for?

The basic facility fee includes five hours of facility use. In addition, you may access the facility up to 90 minutes prior to your event to accomodate deliveries and setup.

Can I bring in special decor to be used during my event?

Yes. All decor brought in by clients or vendors must be removed at the end of your event.

Can we have plated meals instead of a buffet?

Any party over 35 people has to have a buffet.

Are candles allowed?

Yes. All candles must be enclosed in a hurricane globe. Fire regulations prohibit exposed flames.

Can we bring in caterers for food and wine?

All food and beverages must come from us.

Can we just have the wedding ceremony and not the reception?

No.

What does the average wedding cost?

Weddings vary in price depending on buffet selection, number of attendees, and beverages hosted. A wedding of about 100 people, with one of our buffets, hand passed hor d'oeuvres, a wine, beer, champagne and punch bar, facility fee, ceremony set-up fee, security guard, cake cutting service, gratuity (18% on food & beverages) and sales tax typically runs about $100 per person.

How do I reserve a date?

A non-refundable deposit of $1000 is required to hold your date.

When do I need to schedule an appointment to go over all of the details of the event?

About a month before the actual event our banquet coordinator will contact you to set-up an appointment. At this time you will receive a formal estimate based on your selections.

When do I have to give a final count and pay for the event?

A week before your event we will need a final count and a prepayment based on the estimate.

When is the rehearsal and does it have to be a dinner?

Your rehearsal date will depend on the day of the week you have selected for your event. Rehearsals for Saturday wedding are usually scheduled for Thursday, while rehearsals for Sunday wedding are on Fridays. Rehearsal dinners are not required but we do have a private room called the Oak Room that can accommodate about 30 people. An average rehearsal without dinner takes about 45 minutes.

Will there be an on-site coordinator at the event?

Yes, we provide an on-site wedding coordinator as part of your facility fee.

How many employees will be working at my event?

Typically we schedule one employee for every fifteen guests.

What else are we in charge of setting up?

You are in charge of arranging for the minister, cake, music, flowers and the photographer. We do have a referral list of vendors. You do not have to select vendors from our referral list, but vendors on are list are familiar with our facility and have done a good job at past events.

Do you provide lodging at your facility?

Unfortunately we do not. However there are several first rate hotels located just a couple miles towards Harrisonburg will extend special group rates for Oak Valley Golf Course event attendees. Please call our Events Coordinator to arrange accomodations: (540) 421-9380 ext. 102.

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